Executive Communication Coaching

Archana Parmar

How to close your emails like a pro

 Making an impact through your written communication can be a difficult task for non-native speakers; here I am sharing sample closing lines for your formal as well as informal emails.

Closing lines for (big) requests

  • Thank you (in advance).
  • Any help you can offer me with this would be greatly appreciated.
  • Any feedback you can give me on this would be gratefully accepted.
  • Any assistance you could give me in this matter would be greatly appreciated.
  • Thank you in advance for your assistance (in this matter).

Closing lines when you need a reply

  • I look forward to hearing from you (soon).
  • Looking forward to hearing from you (soon).
  • Please let me know if that’s okay/ if that is acceptable with you/ if that sounds okay/ if you can/ if you can help/ if you need an extension/ if you need to reschedule/ if…
  • Look forward to hearing what you think/ getting your input/…
  • We look forward to receiving your documents/ application/ permission/…

Closing lines when you offer more communication/ more help (if needed)

  • If you need any more information, please contact me.
  • If you require any further information, please do not hesitate to contact me (at any time).
  • If you have any questions, please let me know.
  • (In the meantime) if you need any more information, please feel free to email me.
  • Please let me know if there’s anything (else) that I can do to help.
  • If anything about that isn’t clear, please drop me a line.

Other closing lines to mention the next contact between you

  • I’m looking forward to seeing you then.
  • I look forward to meeting you then.
  • See you on Monday/ next week/ on…/ next…/ then.
  • Hope we have the chance to meet again soon.
  • I look forward to doing business with you again soon.
  • Can’t wait to see you again!
  • Keep in touch!
  • Write soon!

Closing lines for instructions/ commands/ orders          

  • Thank you for your cooperation.
  • I appreciate your support/kind guidance.
  • Thank you in advance for your cooperation.

Closing lines with apologies/ Closing lines when responding to complaints

  • Hope that is okay (with you).
  • Once again, please accept our apologies for any inconvenience caused/ for the inconvenience caused/ for the delay/ for…
  • Thanks for your patience./ Thank you for your patience.
  • Thank you for your understanding.
  • Sorry about the complications.
  • Sorry this is taking so long to sort out. 

Social closing lines/ Friendly closing lines

  • Have a good evening/ day/ weekend/ break/…
  • Hope you have a good vacation/ journey home/…
  • Good luck with….
  • All the best with…

 Useful closing greetings for emails

  • Best regards
  • Sincerely yours
  • Sincerely
  • Yours
  • Best wishes
  • Regards
  • All the best
  • Bye for now
  • Take care
  • Kind regards

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